Contracted Venue Finding Agency
Buying and consolidating meetings and events expenditure has come to the forefront for procurement departments. Right Location Venue Finding Agency have the specialised skills required to enable corporations and SME’s to consolidate their purchasing power, track spends, benchmark quality and show a return on investment.
The procurement of bedroom, conference and meeting space requires a range of specialist skills. Meeting rooms are rarely the same, rates fluctuate in line with demand and each event has very differing requirements; Right Location has the appropriate skills and experience required to ensure professional deliverance.
Right Location is well versed in being able to assist procurement departments to set policies, drive compliance throughout their organisation and benefit from the associated cost savings, in line with CIPS guidelines.
Many companies are now realising the benefits of using a Venue Finding Agency to source, book and manage their external events requirements under a more formal agreement.
Right Location is actively looking for new business and is happy to work with procurement departments looking to contract their requirements, through formal agreements or tenders.
HBA or TMC?
Working with a specialised venue finder is different from the TMC (Travel management company), and often companies will contract to both a TMC and HBA (Hotel booking agent). Right Location is a full member of the HBAA (Hotel Booking Agents Association).
So, what's the difference?
Would you contract a general builder to French polish your antique dining table? We’re sure that you wouldn’t! You would seek out a specialist who had the training and skills to advise you. Likewise, a TMC cannot generally offer the specialised venue knowledge, personal relationships a HBA (Hotel Booking Agent) can.
We’re happy to work alongside a TMC to provide a balanced solution for the corporate buyer.
Travel Management Policy
As part of our contracted service Right Location can offer you advice and ensure that your corporate strategy is embraced within your travel policy. This may include:- Corporate & social responsibility
- Security and terrorism threats
- Data protection and freedom of Information
- Health & safety and corporate manslaughter
- Stakeholder compliance
- Self booking policy
The Future
With the advent of self-booking tools for accommodation, many corporate buyers may view the future of MICE bookings going the same way. While some meeting venues such as Regus offer an on-line booking facility, this doesn’t allow organisers the flexibility to hold space on a provisional basis and requires instant confirmation and adherence to cancellation terms.
This system would never be suitable for large events with complex requirements and differing elements such as accommodation, exhibition space and workshop sessions.
Right Location believes that technology is a major influence in the meetings industry, but not the total solution. We embrace future technology and have the resources in place to work with this ever-changing industry!
Services
We offer a range of options for the contracted corporate company which include:- Dedicated Account Manager
- Free venue finding service, based on commission paid to the agency
- Contracted Management Fee paid to the agency, with any commission generated paid back to the corporate
- Free venue finding service based on commission paid to the agency, with a rebate to the corporate based on achieving agreed business levels
- Centralised billing facility so you only receive one itemised invoice from Right Location and we take care of all the individual venue bills!
If you would like to discuss your corporate policy or consider a contracted venue finding service please click here to contact Diane Slater, Director.
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